ELIA: Conference Manager

ELIA in Amsterdam is looking for a Conference Manager for 32-40 hours per week | Vacancy for a Paid position, Full-time, Part-time, Temporary | Deadline: 20-02-2023

ELIA is a globally connected European network that provides a dynamic platform for professional exchange and development in higher arts education. With more than 285 members in 52 countries, it represents over 350.000 students in all art disciplines. Its cross-disciplinary quality makes ELIA unique as a network. ELIA advocates for higher arts education by empowering and creating new opportunities for its members and facilitating the exchange of good practices. ELIA collaborates with partner networks around the world, and its office is based in Amsterdam. The strategic focus 2020 – 2024 informs all activities of ELIA in this period.

Join a dynamic team and lead the way for ELIA events.

Conference Manager

Maternity Leave Cover – Duration: 8 – 10 months (start date: April 2023)

0.8-1.0 fte / 32-40 hours per week

Job Description
Are you an event planner, looking for your next challenge? Would you like to develop event experiences for students, academic staff and leadership teams in the higher arts education sector? Do you know how to successfully manage in-person, hybrid and online international events?

ELIA is looking for an experienced Conference Manager to organise upcoming ELIA events in 2023, especially the ELIA Academy 2023 (Évora, Portugal) and ELIA Leadership Symposium 2023 (Manchester, United Kingdom).

Tasks and Responsibilities:

  • Responsible for the preparation, monitoring and evaluation of ELIA events;
  • Responsible for event management, planning and registration;
  • Monitoring the events’ budgets;
  • Developing detailed plans for each ELIA event;
  • Programme development for each ELIA event, in collaboration with the steering group or the project team;
  • Supporting the creation of events’ communications and materials;
  • Preparing steering group meetings;
  • Liaising with events’ steering groups and project managers;
  • Arranging facilities, logistics, travel arrangements if needed;
  • Overseeing the production and execution of each event;
  • Co-ordinating the ‘local’ event organising/project team;
  • Briefing the speakers, presenters, contributors to the programme about event aims and expectations, preparing them for an excellent delivery of their content;
  • Undertaking any tasks and responsibilities reasonably required by the organisation.


  • Higher education qualification in Events Management or similar;
  • At least two years of work experiences in event management;
  • Excellent verbal and written communication skills in English;
  • Ability to effectively communicate and liaise with different groups and cultures;
  • Computer literate and knowledge of Microsoft Office;
  • Familiarity with event registration systems and procedures;
  • Good knowledge of video conferencing tools;
  • Exceptionally well organised and enjoy getting things done fast and correctly;
  • Experiences and knowledge about event marketing and event communication;
  • Excellent organisational skills and a pro-active attitude;
  • Self-motivated, efficient, a team player;
  • A strong interest in arts and (higher) arts education.

What ELIA offers:

  • A great professional opportunity in the international creative sector filled with challenges and responsibility;
  • A worthy upgrade of your resume;
  • Lovely colleagues and the opportunity to work from a creative and inspiring workspace in Amsterdam;
  • Opportunity to do work do some of the work remotely;
  • Opportunity to travel for work to Évora, Portugal and Manchester, UK; and possibly other European destinations;
  • Access to a vast international network in the arts, culture and education world;
  • Salary range from €2.960 – €4.275 on the basis of a full-time salary, dependent on experience;
  • We are offering a contract as employee of ELIA. A freelance contract is also possible if the budget allows.

ELIA strives to be an equal opportunities employer and to see that the make-up of its staff is diverse and representative of society. ELIA welcomes applicants from a wide variety of backgrounds.

Application Procedure
Please email your resume and motivation letter (in English) to Janja Skerget, ELIA Conference Manager, at janja.skerget@elia-artschools.org at the latest by 20 February 2023.

You will be informed if you are selected for an interview at the latest by 24 February 2023.

The first round of interviews is planned for 28 February 2023.

The second round of interviews is planned for 1 March 2023.

Please indicate in your motivation letter whether the selection dates pose any problems to you. The interviews will take place at A-Lab (Overhoeksplein 2 – Amsterdam).

For more information, please visit the ELIA website and/or contact the ELIA Office at +31 (0) 20 330 1116.

Apply now!

Please do not use this advertisement for acquisition purposes.

For more information about the organisation: see our website.