MLA+: Office Assistant / Facility Coordinator

MLA+ in Rotterdam is looking for an Office Assistant / Facility Coordinator for 40 hours a week | Vacancy for a Paid Position, Full-time | Deadline: none

We are an internationally operating architectural / urban & landscape office, and we love to think about how to make the world a better place. Currently we hold seven different offices around the world, and we have a steadily growing portfolio and truly international team.

MLA+ is looking, with immediate effect, for a full-time

Office Assistant / Facility Coordinator

40 hours a week

Are you that versatile and agile person, with a sense for organization & a keen eye for people & atmosphere?
Our office is undergoing a transformation, and we need your help to steer the office to its next stage.

Basics: Making sure the office is in order and running smoothly

  • First point of contact.
  • General secretarial and administrative support to management and design teams.
  • Responsible for the operational & coordination side of facility & services.

Plus: Creating a good office atmosphere

  • Contributing to community management.
  • Contributing to the ongoing office transformation.

The job is largely a standalone job, but you work within a bigger support structure (Management, Finance, HR, PR, BD), so you will also be part of a team. As we are investing into a new organization, we are looking for people that are interested to stay on for a longer period and to work full-time, though we are open to discuss other options. We ask at least a solid proficiency in English and consider proficiency in Dutch as a plus.

We encourage people from all ages and backgrounds to apply!
We pay conform CAO depending on experience and qualifications.

In a nutshell: Making sure the office is in order and running smoothly

  • Implementing and maintaining office guidelines.
  • Managing databases such as distribution lists, employees’ information, pictures, employee IT equipment, keys’ contracts and so on.
  • Acting as a first point of contact: dealing with correspondence, phone calls and queries.
  • First point of contact for suppliers and deliveries.
  • Ordering food & beverage, stationery, furniture, and equipment.
  • Liaising with staff, clients, and MLA+ offices abroad.
  • General managerial support, including scheduling meetings, arranging visa, travel, transport, and accommodation for business trips.
  • Introducing and welcoming new employees to the office.
  • Ensuring that health and safety policies are up to date / Setting rules, giving updates and answering questions about corona.
  • Assisting the HR manager by keeping personnel records up to date, arranging interviews, planning appraisals and so on.
  • Assisting finance manager in processing invoices, monthly payments and so on.
  • Supporting business development manager in updating CVs and sending acquisition emails.
  • Ensuring that basic facilities are well-maintained, such as lights, kitchen equipment, heating. Keep the office tidy and organized.
  • Organizing office events and external talks, including all MLA+ offices.


Acquisitie naar aanleiding van deze vacature wordt niet op prijs gesteld.

Meer informatie over de organisatie: zie onze website.